Improved Workflow
You’ve invested in the latest multifunction print devices, but still do things the way you’ve always done them. Taking the time to understand all the functionality built into these print devices and detailing your current step by step workflow procedures will provide the opportunity to leverage technology to improving your company’s workflow. We’ll help you incorporate the capabilities of this new technology into current workflow and make recommendations for saving time and money. Like much of today’s technology, many organizations only use a fraction of the functionality these new print devices offer, missing out on the opportunity to take their businesses to the next level. There’s no need to turn your business upside down or spend a fortune to get these benefits. Start small and leverage what’s built in, like scanning.

Scanning
Today, all new MFP’s come with fully functional scanning capabilities. It’s quite simple for users to scan a document using one of several standardized choices, then either send it on to someone or store it for future reference. Multiple options for filing include resolution, color versus monochrome, size, and file types (PDF, JPG, TIFF, OCR). Once scanned, documents can be distributed using a variety of sending options to locations for storage, retrieval, printing or viewing. Both the scan and send functions can be done using the screen right on the MFP with no additional equipment required. More sophisticated scanning solutions such as digital sending software can be embedded right into the device to help manage your documents and leverage your print environment.

The following send functions allow flexibility for the user to distribute scanned documents in a variety of ways to accommodate file access, viewing, sharing, storage, printing, retrieving, editing, graphic conversion and/or character conversion. Whatever your business process, there’s a solution available to help automate it.

• Send-to-Email
• Send-to-Folder
• Send-to-LAN Fax
• Send-to-OCR

Workflow Solutions
Encompass works with a number of third party software solution providers who can help you fully utilize multifunction printer capabilities while increasing efficiencies by improving workflow processes. We will help you review your business workflow processes and suggest specific software solutions to improve them.