Typically, Document Management means different things to different organizations. Some solutions are quite simple and others are extremely complex. Digital Document Management is the process of electronically capturing, storing, retrieving, routing, approving, and processing of business documents. Documents are captured and stored electronically in a central repository for easy retrieval and routing. The goal of any document management system is to automate the processing of documents, increase efficiency and reduce associated administrative costs:
While the implementation of a Document Management Solution can be costly to initiate, the savings can be substantial. Studies have shown that the average cost to process an invoice is $15. When some degree of business automation is initiated, the cost is reduced to $6. When a complete Document Management solution is implemented, the cost is reduced to $3. Before considering implementing any Document Management solution, you’ll need to consider the capabilities of your organization to develop, implement and maintain such a system.
Document Management - Simplified
Although sometimes technically difficult to execute, Document Management is basically taking your current paper processes and digitizing them. Simply put, this involves:
Encompass works with a number of third party software solution providers who can help you fully utilize multifunction printer capabilities while increasing efficiencies by improving workflow processes. We will help you review your business workflow processes and suggest specific software solutions to improve them.