Assessing Print
Assessment: Getting Started
- Build a Baseline
- Measure Continuity
- Manage Information
- Book an Assessment
- What You’ll Get
- How Long Does It Take?
Build a Baseline: Assessment of the Current State
Our approach is to build a comprehensive baseline of your current print environment. Our Encompass MPS consultants will deploy our analytic software tools and conduct a physical walkthrough, locating print devices and interviewing end users. When is the best time to start? Right away.
Too often, print assessments are only done when justification is needed for a new equipment purchase. These print assessments are very short, normally focused on a single department or area in the organization with the resulting data not providing a complete picture of the printing environment. The results: decisions made on incomplete data and assumption based costing.
Encompass provides a longer and more complete measurement period, with better data, which will allow you to make smart decisions.
Measure Continuity
Once the baseline has been established, the next step is to implement a process to continually measure the fleet’s usage and costs. The old adage is true - “You can’t manage what you don’t know”. With our Encompass MPS Program, this process is done for you. 
Manage Information
Over time, Encompass provides the ability to manage the print environment on real information. It starts with an assessment. Invariably, you’ll be surprised at what you’ll find out after the initial assessment. Simply:
- 80/20 rule is true - most printing is done on just a few devices
- The total cost to print (equipment, supplies and service) on a workgroup laser printer is 50% less than what it costs to print using a copier
- There are a lot more printers than previously thought
- The total expenditures for print, copy, fax and scan is staggering
- There are a lot of redundant devices
- Printer fleet management is a process, not a one-time event. The first step to fleet management is doing an accurate and comprehensive assessment.
Book an Assessment
If you are considering a Managed Print Services solution, Encompass’s Managed Print Consultants are ready to better understand your goals and challenges, assess your environment, and make recommendations to optimize your print environment. Encompass will conduct a no obligation Assessment of your current printing and imaging environment that includes:
- I.T. time and expense required to support the print
- Total annual printing expense
- Annual print volumes and device usage
- Device performance, lifecycle and down time
- Budgeting and capital print expenditures
- End user issues and requirements
Our Encompass Managed Print Consultants will guide you through the assessment process using our suite of analytic tools and our exclusive Encompass MPS Assessment Process. Gathering internal information will require some involvement on your part, but the minimal time commitment will provide you a complete overview of your print environment, often for the first time!
What You’ll Get
We’ll provide you with a Report of Findings that shows your current environment, costs and areas for improvement. With a complete picture of the current environment, we’ll show you the projected annual savings under our Encompass MPS Program. Our Managed Print Consultants will then walk you through our Encompass 5 Step Project Planner outlining the easy transition to our Encompass MPS Program.
How Long Does It Take?
The time required to complete an Assessment and present the Report of Findings can vary from site to site, depending on the size and complexity of the organization’s print environment. Typically, it takes approximately two to four weeks to complete, with minimal time commitment required on your part.
Our Guarantee
Cancel if you’re not a ‘raving fan’ after 90 days.
Fill in the form below to schedule an Assessment or to get more details.